Supply of Police Items, Vehicle Repairs and Equipment Maintenance for Punjab Highway Patrol Gujranwala Region

The Superintendent of Police, Punjab Highway Patrol (PHP), Gujranwala Region invites electronic bids through the Punjab e-Procurement System for five whole-lot procurements for financial year 2026-2027. Eligible firms, companies, general order suppliers, manufacturers, authorized agents, dealers and distributors, where applicable, must be registered with the Punjab e-Procurement System and PPRA Punjab and with the relevant registration authorities, including Income Tax, Sales Tax and Punjab Sales Tax authorities.

Lot 1 covers the purchase of lubricants, with an estimated cost of Rs. 1,500,000 and bid security of Rs. 150,000. Lot 2 covers stationery items, computer stationery and printing of miscellaneous registers and files, with an estimated cost of Rs. 800,000 and bid security of Rs. 80,000. Lot 3 covers hot and cold items, miscellaneous and other items, medicines, sports items and road safety equipment, with an estimated cost of Rs. 600,000 and bid security of Rs. 60,000. Lot 4 covers vehicle repairs, servicing, maintenance and parts, with an estimated cost of Rs. 3,000,000 and bid security of Rs. 300,000. Lot 5 covers the purchase, repair and replacement of machinery, equipment and furniture items, with an estimated cost of Rs. 100,000 and bid security of Rs. 10,000. The total estimated cost is Rs. 6,000,000, with total bid security of Rs. 600,000.

Bidding documents containing the terms, conditions, requirements and specifications can be downloaded from http://ppra.punjab.gov.pk and http://ep.punjab.gov.pk before the closing date and time. Procurement will follow the single-stage, one-envelope procedure under the Punjab Procurement Rules, 2014. Bidders must submit bids lot-wise. Each whole lot must be quoted as a single package in complete conformity with the bidding documents. More than one item may be quoted within a lot, but the contract will be awarded to the single lowest evaluated bidder for the whole lot.

Electronic bids must be uploaded to the Punjab e-Procurement System by 11:00 AM on 1 December 2026. They will be opened at 11:30 AM the same day in the presence of bidders or their representatives who wish to attend. If a public holiday or another circumstance affects receipt and opening, the next working day will apply.

Original bid security equal to 10% of the estimated cost must reach the Superintendent of Police, PHP, Gujranwala before the submission deadline. It must be an irrevocable instrument without a validity expiry, in the form of a CDR, bank guarantee, demand draft or pay order issued by a scheduled bank. A copy must also be uploaded with the technical bid. Successful bidders must furnish a performance guarantee of 2% of the contract value as a deposit at call and execute the contract agreement. The guarantee will be refunded upon successful completion.

Bid validity extends to 30 June 2027. Incomplete, inaccessible, virus-infected or incorrectly submitted electronic bids will be rejected. Repeat orders may not exceed 15% of the original procurement. The procuring authority may reject all bids before acceptance in accordance with Rule 35.