Supply and Installation of Gym Equipment, Access Gates and Computer Systems for Hazara Region Prisons

The Office of the Regional Prisons Officer Hazara Region invites registered government contractors, firms, dealers and suppliers to submit bids through EPADS for goods valued at Rs. 15.30 million for financial year 2026-27. The equipment is intended for Central Prison Haripur, District Jail Abbottabad and Mansehra, and Sub Jail Battagram and Dassu Kohistan.

Outdoor gym items comprise air walker, cross trainer, stationary exercise cycle, chest press, seated row or pull-down, leg press, shoulder wheel, waist rotation station, stretching station, pull-up and parallel bars, air skier, outdoor stepper, seated hand cycle, seated leg extension, hip pendulum trainer, inclined sit-up bench, back-extension bench, and low push-up and inclined press bars.

Indoor gym items comprise EZ curl bar and plates, trap or hex bar and plates, adjustable bench and power rack, elliptical cross trainer, commercial rowing machine, stair climber or stepmill, multi-station selectorized gym, selectorized chest press, lat pull-down and seated row, selectorized leg press, leg extension and leg curl, selectorized shoulder press, fixed-head rubber hex dumbbells, fixed-weight straight barbells, Olympic straight bar and plates, EZ curl bar and plates, trap or hex bar and plates, and adjustable bench and power rack. Gate items comprise full-height turnstile, accessible swing passage gate, tripod turnstile and optical speed gate. Computer-system items comprise biometric access control, biometric fingerprint and scanner device, desktop PC and UPS.

Bids must be submitted online through EPADS by 25 November 2026 at 11:30 AM and will be opened the same day at 12:00 PM. Tender documents can be downloaded free from EPADS or received physically from the Regional Prisons Office, Hazara Region, near Central Prison Haripur. Bidders must upload a Call Deposit Receipt equivalent to 5% of the tender amount on EPADS and deliver the original receipt physically to that office before bid closing. Bid validity is 90 days.

Bidders must be fully tax registered, including NTN, STRN and KPRA registration, and on the Active Taxpayer List, with documentary proof attached. Firms must demonstrate similar-work experience through work orders or completion certificates and have expert technical staff for installation and after-sales service. Original brochures, catalogues or datasheets for every component are mandatory; offers without them will be non-responsive.

The scope includes supply, installation, testing, commissioning and training for a complete Visitor Management System, including software, hardware, wiring and ducting. MIS components include web-based reporting and dashboard software, a self-check-in kiosk or tablet with camera, QR or barcode scanner, face-recognition camera, server or PC, networking and allied accessories. Rates must include all taxes, delivery, labour, installation, secure packing, transportation, electrical wiring, connections and PVC ducting where required. The firm is responsible for transit damage and restoring the site after installation.

Evaluation and award will be item-wise at the lowest item-wise rates and may involve different bidders. Shortlisted firms must provide a demonstration and at least ten days of operational testing; final acceptance follows a successful ten-day trial. A three-year comprehensive local replacement warranty with service support and one year of free maintenance and after-sales service are required. Defective components must be replaced free with new components of the same or higher specifications. Payment follows successful installation, testing and final acceptance. The procuring entity may accept or reject bids under applicable PPRA rules.

Contact the Regional Prisons Officer Hazara Region at 0995-920053 or digabbottabad@gmail.com.