Framework Contract for Celebration and Function Items and Hiring of Machinery and Vehicles by Municipal Corporation Rawalpindi

Municipal Corporation Rawalpindi invites electronic bids for framework contracts for the financial year 2026-27 from firms and contractors registered with the Punjab e-Procurement System and other relevant departments of the Government of Punjab Directorates. The contracts run up to 30 June 2027 and are extendable.

The procurement comprises two lots. Lot 1 covers items for national and religious celebrations and functions, with an allocated amount of Rs. 415.00 million. Lot 2 covers hiring of machinery and vehicles, with an allocated amount of Rs. 18.00 million. Bid security is 5% for each lot. Details of the items and services in each lot are available in the bidding documents.

Bidding will follow the single-stage, two-envelope procedure under PPRA Rule 38(2)(a). Interested bidders must download the documents for each lot through the Punjab e-Procurement System and upload their bids separately through that system. Only electronic bids will be accepted. Each bid must contain separate financial and technical proposals, uploaded separately in accordance with the bidding documents. Financial proposals of technically qualified bidders will be opened electronically.

Bids must be submitted by 1:00 PM on 25 November 2026. The Tender Opening Committee will open bids through the Punjab e-Procurement System at 2:00 PM the same day. Bid validity is 120 days from receipt of bids. Bids must identify the relevant lot number and be addressed to the Chief Officer, Municipal Corporation Rawalpindi.

A vendor or supplier may submit only one bid for each lot. Within a lot, bidders must quote for the entire lot and cannot select individual items. A supplier may bid for more than one lot. Evaluation will be conducted lot-wise, and the contract will be awarded to the lowest bidder for each lot on an item-wise basis. Prices must be quoted in Pakistani rupees and include supplies, services, installation charges and applicable taxes. Items listed in the price schedule must be delivered on a delivered-duty-paid basis.

Bid security may be submitted electronically through the Punjab e-Procurement System in accordance with Punjab Procurement Regulatory Authority instructions. Manual bid security or bank guarantees will not be accepted. The successful bidder must deposit a performance security of 5% of the contract cost electronically. This will be returned after successful completion of the work or contract; otherwise, the earnest money or bid security will be retained in favour of the Government.

Goods and services must be delivered as required by Municipal Corporation Rawalpindi within the time stipulated in the purchase order or notification of award. Payment will follow successful completion of the work or supply. No escalation in rates, profit or interest will be allowed during the contract period. Suppliers must offer their best final prices, as negotiations will not take place. The corporation reserves the right to increase or decrease quantities. Contractors are responsible for applicable taxes, and violations of procurement rules may result in rejection.

Further information is available through the Punjab e-Procurement System, the Punjab Procurement Regulatory Authority website, or the General Store Branch of the Chief Officer's office during working hours. The PPRA reference link is https://eproc.punjab.gov.pk/viewTender.aspx, and response time is calculated from publication.